How to Run the Perfect Board Meeting

Running the perfect board meeting takes an amount of planning. From calling the meeting to order, to adjourning the meeting after the time has passed the deliberateness can make a huge difference. The more participants feel that their time and expertise is respected, the more they will be involved in the outcome of every meeting. Here are some simple tips on how you can get there.

Start the Meeting at Time

Don’t overbook your board meetings, particularly when they’re held in person – you don’t want attendees to be distracted or feel like they are wasting their time. It’s also beneficial to let your attendees look over the board pack or other documents prior to the meeting – whether it’s a full deck of cards, or a more digestible Memo/Notion document.

Follow the Agenda

The best way to ensure a productive board meeting is to establish a solid framework in place and adhere to it. This means not adding new items to the agenda in advance, requiring the attendees to read materials before the meeting, and setting expectations for each agenda item based on how long it is to be discussed. This will ensure that the board meeting stays clear and avoid diverging discussions.

Make sure that every agenda item has a final objective that is clearly defined – is it to gather information, reach agreement or arrive at a decision? This will help you keep the board meeting productive by avoiding tangents and allowing you to concentrate on the most important issues. Distributing the minutes of your board within 24hrs of each meeting will reinforce decisions made and ensure actions are implemented quickly and efficiently.

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